The individual serves as records and information management support and shall provide support for documentation and preservation of metadata that explains how electronic records were created, used, and managed. The individual will also provide support for organizing, normalizing, and cleaning duplicates and redundant obsolete and trivial files found within the shared drives and Microsoft Sharepoint sites.

• Managing record storage systems:
  • Overseeing both physical and electronic records management systems (ERMS) or content management systems (CMS) to ensure efficient storage and retrieval.
  • Assisting with the implementation and management of automated record keeping systems.
• Electronic Records Management System:
  • Managing, organizing, and ensuring the accuracy of metadata for digital content, databases, or other assets.
  • Tagging, categorizing, and maintaining metadata standards to improve searchability and data integrity.
  • Developing and implementing efficient recordkeeping systems.
  • Enhancing metadata to improve accuracy, completeness, and usefulness, including adding and optimizing keywords and linking related items.
  • Conducting needs assessments for document management requirements.
  • Ensuring compliance with legal and regulatory requirements.
  • Creating and maintaining documentation for metadata and recordkeeping processes.
  • Training colleagues on metadata best practices.
• Records Management:
  • Support the Records Team, ensuring compliance with the Federal Records Management Act, statutes, regulations, and policies, including CFR, USC, and NARA mandates.
  • Provide records management support including implementing, maintaining, and auditing file plans.
  • Support and help implement Division’s governance policy and processes.
  • Draft and maintain policies, plans, and procedures for records management tasks.
  • Establishes communication with cross-functional teams across the organization and assures that information and documentation is readily accessible.
  • Receive, verify, and prepare documents for scanning.
  • Assist with creating file plans for agency divisions.
  • Assist with developing and maintaining Records Control Schedules (RCS).
  • Analyze work processes, methodologies and techniques used by agency’s records management and provide recommendations for improvement.
• Performs other duties as assigned.
• Creating and managing metadata schemas:
  • Developing standardized approaches to tagging records with descriptive information.
• Training staff:
• Educating employees on using related records tools and systems.

• Bachelor’s degree in Information Technology, Library and Information Science, or a related field.
• Experience working within a government or highly regulated environment is preferred.
• Minimum 3-5 years of relevant experience in records and information management and technical skills, including records management systems, imaging and emerging technologies.
• Active Secret security clearance.
• Strong communication skills, including both written & verbal.
• Excellent customer service skills, including ability to anticipate needs and multi-task.
• Strong computer skills.
• Experience with Microsoft Purview and ZL Technologies applications are preferred.
• Certifications:
  • Relevant certifications such as Certified Information Professional (CIP), Information Governance Professional (IGP), or similar are desirable but not mandatory.
  • National Archives and Records Administration (NARA) Federal records management training is desired.

Work Where it Matters

Akima Data Management (ADM), an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At ADM, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, ADM provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, ADM delivers agile and innovative cloud and IT services and solutions that enable mission dominance.

As an ADM employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.